Participation Guidelines

1. Dates & Times

Next Event: Sunday, 4 October 2026

Event Hours: 10:00 – 22:00

Application Deadline: 31 August 2026

Selection Results: By 4 September 2026

2. Participation Categories

Arts, Crafts & Services – €30 + VAT

Arts & Crafts

• Handmade products

• Jewellery

• Clothing

• Leather goods

• Ceramics

• Plants

• Cosmetics

• Artwork

• Packaged food products

• And more

Bottled liqueurs are permitted, provided they are not intended for immediate consumption at the event.

Services

• Hair braiding

• Body painting

• Massage

• Tattooing

• Piercing

• And more

Food – €60 + VAT

This category is exclusively for the sale of food and meals prepared for immediate consumption on site.

⚠️ The sale of drinks for immediate consumption is not permitted,

as the event bars play a direct role in funding the festival and help make the event possible.

3. Applications

Applications must be submitted exclusively through the online application form.

Each application must include:

• Photographs of your products or services; and/or

• A link to your social media pages or website.

Incomplete applications, applications containing incorrect information, or applications that do not comply with these guidelines will automatically be rejected and will not be considered.

After submitting your application:

• You will receive an automatic email confirming receipt of your application.

• The organisers will review all applications.

• Successful applicants will receive payment instructions.

The organisers reserve the right to select participants based on:

• The overall concept of the event

• Diversity of products and services

• Balance between participation categories

• Space availability

• Existing official partnerships

All the information required to apply is available within these guidelines and the application form. Questions already answered here may not receive a response from the organisers.

Applications are personal and non-transferable.

Participants may not transfer or sublet their allocated space without prior written approval from the organisers.

If a participant withdraws after payment, no refund will be issued.

4. Payment

Payment must be made by bank transfer once your application has been accepted.

Your place will only be confirmed after payment has been received.

Failure to make payment within the specified deadline will result in the loss of your allocated space, which may then be offered to another participant without further notice.

5. Space Provided

Each participant will be allocated a space measuring approximately 2.5–3 metres.

The organisers will provide:

• One 2 × 1 m table (or two 1 × 1 m tables)

• Tablecloth

• Access to electricity

Participants must bring their own:

• Extension leads

• Plug adapters

• Lighting

All electrical equipment must be safe and in good working order.

Food vendors must declare all electrical equipment in advance, and its use is subject to approval by the organisers.

6. Set-up & Breakdown

Participants must comply with the designated set-up and breakdown times.

Once Rua Direita has been closed to traffic, vehicle access to the event site will no longer be possible.

A site map showing loading zones and access times will be sent to all participants.

Arts, crafts and service stalls must remain open from 10:00 to 21:00, unless otherwise authorised by the organisers.

Food stalls must remain open from 12:00 to 22:00.

7. Licensing

Participants are responsible for ensuring that they are legally authorised to carry out their activity.

Arts and crafts exhibitors do not require a market trader's licence within the event grounds.

Food vendors must hold:

• A valid Licenciamento Zero registration

• A business activity classification (CAE) appropriate to their activity

Food vendors are also responsible for complying with all applicable food hygiene and food safety regulations.

8. Stall Operations

Only the products or services declared in the application and approved by the organisers may be sold or provided during the event.

The organisers reserve the right to request the removal of products, materials or displays that do not correspond to the approved application or are considered unsuitable for the event.

Any changes must receive prior approval.

Amplified music is not permitted at stalls without prior authorisation.

Open flames and gas-powered equipment are prohibited unless expressly authorised.

Access routes and emergency exits must remain clear at all times.

9. Cleanliness

Participants are responsible for keeping their allocated space clean throughout the event.

At the end of the event, each space must be left in the same condition in which it was provided, with all waste removed.

10. Weather Conditions

The organisers reserve the right to modify, postpone or cancel the event due to adverse weather conditions or circumstances beyond their control, without any obligation to provide compensation.

11. Photography & Filming

Photographs and video recordings may be taken during the event for promotional purposes.

By participating, exhibitors grant the organisers permission to use images of their stall, products and activities in promotional material relating to the event, without financial compensation.